By Nathan Shaw, Professional Organizer Consultant
Organized Files are important right?
Organize Files like this and you'll be in much better shape in no time at all.
It depends if you want to organize files on computer or organize files in real-space, i.e. paper files.
Tips to organize files in real-space
If you have a system that isn't working, it's probably because it is not the system outlined below.
Simplicity of effectiveness is vital for a real-space filing system.
To organize files in real-space it should take no more than 1 minute to add so me thing new to your system and no more than 30 seconds to retrieve so me thing.
Preparation
Get a large sturdy me tal filing cabinet
- Get box files and card files
- Get an electric label maker
- Chuck out hanging file guides
Implementation
- When paper work co me s your way that you have to save for reference, grab a card file
- Create a label with your label maker that obviously identifies what these papers are about
- Stick the labeled file in your filing cabinet in A to Z order
Maintenance
- Go through your filing cabinet and on computer create a file that lists from A to Z everything that's in your filing cabinet
- Periodically you should go through your filing cabinet and check for items not on your computer file and add new ones so that your computer file is pretty much up to date all the ti me
I know that seems like a very simple way to organize files, and it is, it's me ant to be, and it has to be. Consider that if you currently have trouble keeping on top of the way you organize files it's probably because the way you have been doing until now is not this simple strategy.
So now you can organize files in real-space (and you really can with the above system), lets now consider the way you organize files on computer.
Tips to organize files on computer
Did you know that most people's computer contains more clutter than the rest of their house?
Alright so it doesn't take up any real significant space in your property estate, but I found that it effected my satisfaction and productivity im me nsely as I really had wanted the computer to be a source of fun and creativity and a way to keep lots of interesting information and notes to my self and also my work.
So I got to reading and that didn't work as there wasn't anything much besides the normal tips on personal organization. So I created my own strategy
The number 1 reason people don't like to turn on their computer is the ti me they know it will take to find what they want and the disgust they feel with themself for having let it get so out of hand.
But it ' s just so easy to fix once and for all and requires no special software.
Create folders on your computer for different topics. Put everything relevant to that topic into the appropriate folder.
Create more folders within existing topic folders for sub-topics.
E.g. You might create a folder called Health. In that you might have folders for Diet, Exercise, Sleep.
Spend time on that process and you will finally feel that you can organize files on your computer very very well indeed.
I hope this article has been helpful, and if you imple me nt these ideas, you will absolutely see great results.
Organize Files Resources
 "Please Only Claim
Your Free Membership
If You Have Something Specific
To Organize Right Now"
7 Steps Of Organizing
Click the link to claim your free private members access to my new $67 7 Steps program
before I close this free promotion.
"I think my husband will be indebted to you forever. I really think this is going to work for me. Thank you very much from one whose life is chaotic and whose home reflects this." - Deb Armstrong
|
